FY2018 Recommended Budget

Section 12. Purchase Orders & Capital Outlay

All purchase orders will be pre-audited in accordance with the Local Government Budget and Fiscal Control Act and issued on all purchases over two-thousand dollars ($2,000) and threshold of five-thousand dollars ($5,000) for capital outlay.

Section 13. Fiduciary Funds

As it is the intent of the Town to maintain and keep current the liability of both the LEO Separation Allowance Fund and the Retirement Healthcare Fund (OPEB), these funds will be transferred monthly from the General Fund as accumulated within the payroll accrual database.

Section 14. Legal Services

There is hereby authorized for Fiscal Year 2018, an agreement with the Town Attorney for legal services establishing a monthly general legal retainer rate of $600 to cover attendance at Town Meetings, work sessions, retreats, general consultation, advice, and the like. Charges on an hourly basis for work on specific cases and projects will be at a rate of $215 per hour. When appropriate, assignment of legal matters to associate attorneys will occur and charges applied per hour based on a rate range of $185 per hour. In addition, other reimbursements will include certain annual dues to professional organizations and registration/hotel fees for attending specific annual conferences.

Section 15. Special Authorization – Town Manager/Budget Officer or His/Her Designee

I. Budget Transfer Authority a. May reallocate appropriations within or across functions and/or major categories as deemed necessary and in accordance with Budget Transfer Policy. All budget transfers will be reviewed and approved by the Budget Officer or his/her designee. b. May process inter-fund transfers as anticipated by the Budget Ordinance without additional approval by the Town Council. c. May reallocate funds accrued as a result of Personnel lapse salary for the purposes of providing the Town Manager with some reasonable flexibility to mitigate unforeseen circumstances or effectively advance priorities operationally. Up to $100,000 threshold may be reallocated in the first six months of the fiscal year with another $100,000 added to the threshold in the second half of the fiscal year. The Town Manager will provide a formal mid- year report annually in January on the usage overall within the first six months. Any usage will be subsequently reported to Town Council in accumulative increments of $50,000 or in the event that any one use is greater than $50,000. Use is subject to the Town Manager/Budget Officer’s approval. This authority may not be designated. d. May reallocate Personnel lapse salary for staff professional development and training opportunities to promote and advance employee knowledge, skills and abilities including tuition reimbursements as outlined in the Personnel Policy. e. May establish and utilize Undesignated Funds held within Governing Body’s department budget for the purposes of flexibility to ensure continued operations under unforeseen conditions and subsequently reported to Town Council. II. Contract and/or Grants as Authority a. May execute construction or repair projects, which do not require formal competitive bid procedures and for the purchase of apparatus, supplies, materials, service agreements, equipment and rental agreements, which are within budgeted departmental appropriations.

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