FY2020 Budget

SECTION 13. RETIREMENT FUNDS

As it is the intent of the Town to maintain and keep current the liability of both the LEO Separation Allowance Fund and the Retirement Healthcare Fund (OPEB), these funds will be transferred monthly from the General Fund as accumulated within the payroll accrual database.

SECTION 14. LEGAL SERVICES

There is hereby authorized for Fiscal Year 2020, an agreement with the Town Attorney for legal services establishing a monthly general legal retainer rate of $800 to cover attendance at Town Meetings, work sessions, retreats, general consultation, advice, and the like. Charges on an hourly basis for work on specific cases and projects will be at a rate of $220 per hour. When appropriate, assignment of legal matters to associate attorneys will occur and charges applied per hour based on a rate range of $190 per hour for associates and $95 per hour for paralegals. In addition, other reimbursements will include certain annual dues to professional organizations and registration/hotel fees for attending specific annual conferences.

SECTION 15. SPECIAL AUTHORIZATION – TOWN MANAGER/BUDGET OFFICER OR HIS/HER DESIGNEE

A. Budget Transfer Authority 1.

May reallocate appropriations within or across functions and/or major categories as deemed necessary and in accordance with Budget Transfer Policy. All budget transfers will be reviewed and approved by the Budget Officer or his/her designee. 2. May process interfund transfers as anticipated by the Budget Ordinance without additional approval by the Town Council. 3. May reallocate funds accrued as a result of personnel lapse salary for the purposes of providing the Town Manager with reasonable flexibility to mitigate unforeseen circumstances or effectively advance priorities operationally without unnecessarily appropriating from fund balance. The Town Manager will provide a formal mid-year report annually in January on the usage overall within the first six months and thereafter report to Town Council in accumulative increments of $50,000. Use is subject to the Town Manager/Budget Officer’s approval. This authority may not be designated. 4. May reallocate personnel lapse salary for staff professional development and training opportunities to promote and advance employee knowledge, skills and abilities including tuition reimbursements as outlined in the Personnel Policy. 5. May reallocate personnel lapse salary to implement market adjustments addressing recruitment and retention issues within job classifications. B. Contract and/or Grants as Authority 1. May execute construction or repair projects, which do not require formal competitive bid procedures and for the purchase of apparatus, supplies, materials, service agreements, equipment and rental agreements, which are within budgeted appropriations. 2. May approve the application and execution of grant agreements to or from public and nonprofit organizations, unless a grantor organization requires execution by the Town Council. 3. May execute contracts as the lessor or lessee of real property for a maximum duration of five years or less. C. Special Appropriation Authorization 1. May recognize and appropriate cost share reimbursements or other reimbursement types and direct said funds back to the appropriate Departmental Budget. 2. May recognize and appropriate donations received for restricted or special designations.

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